When a candidate is sourced to skillate for a particular job opening, the job admin can take that candidate through stages to schedule interview, tests and internal assessments etc.
Each job allows admins to configure it's own custom hiring plan but to keep things simple site admins can also configure a default hiring plan. Admins can still modify the hiring plan in each individual jobs if they want to.
A hiring plan is comprised of stages and interviews in a defined order. A candidate can be taken through each stage before hiring. This helps recruiters keep track of candidates in bulk and take actions. Stages are essentially a group of interviews. Let's quickly understand a few concepts to get more clarity
Stages are essentially a set of interview rounds which a candidate needs to clear before moving to the next stage.
- A stage can comprise multiple interviews.
- You give any name to the stage as well as interviews in that stage.
- You can also re-arrange stages and interviews by dragging them up and down
We have two special stages in skillate which admins cannot change or remove. They are screening stage and offer stage.
Screening stage is the first stage where skillate AI engine gives matching scores to candidates. Users can take actions on the candidates based on the score and move the candidates to interview stages
Offer stage is a final stage of the hiring plan. You can mark candidate as hired once he/she is moved to the offer stage.
Admins can choose to create as many stages they want between these two stages.
Interviews are individual steps inside each stage which candidates need to complete before moving to the next stage. There are two types of interviews.
Interviews type In this type, admins can schedule interviews, send calendar invites to the hiring team and the candidates. And once the interview is done they can collect feedbacks.
Feedback type In this type, there is no need to schedule an interview. Admins just need to send a reminder to the hiring team to submit feedback. This is useful when there is an internal evaluation or it's a walk-in interview.
Recruiters can move candidates in any stage irrespective of whether they have finished all the interviews in that stage.
Steps to configure default stages
You can configure default stages in the settings page from the "Interview Stages Setup" section.
Here, click on "add stage", which will prompt a modal where you add a custom stage. You can also import stages from an existing job if any, importing stages will only replicate the stage and it's stages.
Once a stage has been added you can add interviews to that stage. You can define the type of interview from the dropdown.
That's it, the flow you've defined here will be the default flow of all the new job created henceforth.
Note: Default flow will be applied to all new jobs created, however recruiters can still change the flow in each jobs, it won't affect the default flow.